Charter Bus Prices: How to Calculate Your Henderson Bus Rental Costs

We get it—budgeting is one of the most important (and often stressful) parts of planning a group trip. Not to worry, because we’ve built this guide to Henderson charter bus rental costs so you can book with confidence!

At Henderson Charter Bus Company, we believe in personalized transportation solutions. That means your bus rental service will always be tailored to your headcount, amenity needs, and itinerary—including the cost of your charter bus rental in Henderson. The best way to know exactly how much your reservation will cost is to call our 24-hour team at (725) 302-3480. From there, we can provide a fast and free quote that’s tailored to your trip specifics.

Need to see some ballpark numbers before taking the next step in the bus rental process? Below are some approximate rates to help you get started:

Bus Type	Per Hour	Per Day	Per Mile
Charter Bus	$160 – $230	$1,620 – $2,100	$5.75 – $7.20
Minibus	$145 – $200	$1,500 – $1,920	$5.00 – $7.00

*The rates listed above are estimates. The price of your charter bus rental or minibus shuttle will vary depending on the factors listed below.

**We require a 5-hour minimum reservation for all bus rentals. Mile overages on daily rentals may incur extra charges.

Factors that Affect Henderson Bus Rental Pricing

As we said above, the overall price of your charter bus in Henderson will depend on the specific details of your group trip, including:

Travel Dates: Reserving a ride for peak travel seasons—such as summer vacation, major holidays, and big local conventions—will often result in a higher price due to increased demand and lower availability.
When You Book: Speaking of availability, locking in your reservation early will not only ensure the best chance of finding the best bus to fit your needs, but it can also help you secure the best rate for your charter bus rental. We recommend booking 3-6 months in advance for most trips and 6-9 months ahead of trips during busy travel seasons.
Trip Duration and Distance: Expect short-distance and local trips to cost less than long-distance bus rentals and trips over multiple days. The longer your rental time and the farther you travel, the more expensive your bus rental will be.
Destinations: Your Henderson bus rental rate will be calculated by day, by hour, or by mileage, depending on how many stops you take and where exactly you plan to travel. If you plan to travel outside Henderson, you may see the extra mileage or travel hours reflected in your quote.
Passenger Count: Besides amenity make-up, the biggest differentiating factor between buses in our network is seating capacity. In other words, the type of motorcoach you book will depend on your headcount. Expect larger motorcoaches, like our network’s 56-passenger charter buses, to cost more than a smaller minibus rental.

Call our team at any time—24/7/365— at (725) 302-3480 to learn more about the bus reservation process and to receive a free quote for your own Henderson charter bus service.

Your quote will cover:

The cost of your bus reservation
The services of a professional bus driver
Fuel expenses
Full-coverage insurance
Processing fees

Expenses NOT included in your estimate are:

Parking fees
Tolls
Driver gratuity (not required, but many groups offer a 5-10% cash tip)
Lodging for your driver (required for overnight and multi-day trips)

Continue reading for a few examples of popular group transportation services we provide and the price breakdown of each!

A conference audience applauds

Corporate Shuttle Service

An event coordinator needs an efficient corporate event bus rental for a 3-day conference. To provide smooth transfers between the main stage, break-out venues, and after-hours networking events across Henderson, they reserve two 18-passenger minibus rentals to operate throughout the day for the duration of the event. If each minibus is quoted for $1,550 per day, and the coordinator can secure two hotel rooms for the drivers at $150 per night, the estimated total for this shuttle bus service will be $9,600 plus gratuity.

Sports fans cheer at a game

A Game Day Bus Rental

All 20 members of a Las Vegas Golden Knights fan club want to catch a home game at T-Mobile Arena, so they book a 20-passenger minibus at $160 per hour for 5 hours. Their ride will pick everyone up from a park-and-ride location, drop them off within walking distance of the entrance, and collect everyone after the game for a post-game bar-hop celebration. Parking the bus near the arena will cost $50, and the fan group decides to tip their bus driver 8% for excellent service. All said, these fans will spend $1,490 on their sporting event bus rental—$74.50 per person if they split the cost amongst themselves.

A construction engineer surveys a worksite

Construction Site Transportation

A major construction company landed a big contract building an office park outside the city limits. For the last month of construction, crew members will need to transfer back and forth across the length of the campus, so the company opts to ease transportation across the worksite with an ongoing 25-passenger minibus rental that offers A/C and WiFi for supervisors to log progress throughout each day. If each workday lasts 10 hours and they reserve the minibus for 31 days, the company can expect to pay $46,500 for their worksite transportation service.

Children hike on a desert trail

School Field Trip Charter Bus Rental

A couple of fifth grade classes in Utah are planning a field trip to the Henderson Bird Viewing Preserve. With 50 students and 5 chaperones in tow for a 140-mile journey, the coordinators chose to rent a 56-passenger charter bus to keep everyone comfortable while on the road. The bus-load of students and chaperones will depart from their school at 8 AM, stop for a quick picnic lunch they packed in the undercarriage luggage bay, hike along the nature trails for a while, and arrive back home safe and sound—with the onboard DVD player and TV screens keeping everyone entertained all the way home. The school group is quoted at a $6 per mile rate for a total of $1,680 roundtrip. The staff and chaperones offer their driver a 5% tip after the final drop-off, which is $84. If the cost of the trip is split evenly between everyone, the total for this school trip charter bus would be $32 per passenger.